Job Description

* To act as the 'Buildings Manager' and to ensure statutory compliance (including the keeping of records) and being the primary contact in respect of all estates maintenance and development matters, maintenance contractors, directing and/or undertaking risk assessments, overseeing emergency procedures, liaising with occupants / staff in the building, eliciting their co-operation and informing them of developments.
* In liaison with appointed consultants / approved contractors to undertake space audits and to optimise the utilisation of space (office, amenity, administrative etc).
* In liaison with relevant Heads of Department develop a comprehensive and holistic Facilities Management Programme to ensure the long-term maintenance (to agreed standards) of the facilities provided to users.
* Implement this programme and manage it to ensure that deadlines are met and budget restrictions are observed
* To drive and oversee the implementation of that programme in conjunction with approved professional advisers; (Architect, Quantity Surveyor etc) and / or appointed contractors.
* To develop ?Service Level Agreements? to ensure that all of the services provided achieve user expectations
* To ensure that all relevant Health & Safety legislative requirements are met at all times, identify areas in which there is a lack of provision and develop and implement plans to fill these gaps (in conjunction with H&S Officer as appropriate)
* To oversee, report on and maintain standards on individual contracts such as maintenance, and cleaning.
* To work with the Health and Safety Officer to coordinate all aspects of Health and Safety and Fire Safety for the building.
* To act as Deputy Duty Manager for some out of hours events as required by the Events & Conference Manager.
* To work closely with Events/Conference Manager in order to cover each others roles in case of any absence.
* To support the current contracts by being prepared to give "hands on" assistance as/when required (specifically, supervising the cleaning of the building including maintenance of toilet facilities, carrying out routine maintenance/minor repairs/moving office furniture, and assisting with setting up of IT equipment and preparing rooms for day-to-day meetings, seminars etc.)
* Undertake to participate in the Company's Emergency Plan (in the event of a particular emergency, act as the 'out of hours' contact and respond as required by the Emergency Services.)

Qualifications/Skills Required

Facilities Management, Building Manager, Events