Job Description

Principal Accountabilities

1 Office and Corporate management

Manage the efficient and effective functioning of the office including arrangements for business continuity and security and the provision of all services to member authorities including information services.

Manage the organisation of meetings and ensure these operate effectively.

Lead responsibility for production of the business and strategic plans and annual reports. Develop and monitor the budget and produce annual subscriptions.

Manage and oversee the Allowances scheme and hospitality registers including arranging for and monitoring payments, providing advice on entitlements and keeping the scheme under review.

Assist the Executive Director in carrying out the functions of Company Secretary.

Develop and manage maintenance of the databases, records and filling systems including e-systems and ensure the client complies with necessary data protection requirements and adheres to the spirit of Freedom of Information legislation.

Oversee the production of corporate publications with assistance from the Communications Manager

2 Line Management

Lead, motivate, allocate work to and support a small team of support Staff, including their recruitment, training, development, management of performance and equality of opportunity.

3 Relationship Management

Identify, develop and manage relationships with a network of key external contacts and purchased services. Provide advice on procurement and manage, monitor and direct the work of contractors and service providers including Managing Service Level Agreements for services such as HR, IT and Finance.


4 Conferences, seminars and workshops

Oversee and manage the programme of conferences, seminars and workshops and conference planning post and ensure conferences are planned in support of strategic priorities.

5 Facilities Management

Responsible for, or ensuring that tasks relating to facilities management and Health & Safety and security of the office are carried out, including maintenance and repair contracts and smooth running of all equipment.

6 Other

Undertake any other duties appropriate to the post as directed by the Executive Director


person specification

Applicants must be able to demonstrate the following knowledge, skills and experience

Qualifications and Experience

1. At least two years' Office Management or senior Administration experience, with experience of managing a small team of administrative staff and of creating and monitoring budgets.

2. Experience of managing own workload and meeting deadlines.

3. *Part Qualification of Chartered Secretaries and Administrators or similar

4. Experience of setting up and managing office systems, including electronic and manual filing and telecommunications systems.
Knowledge

5. Good level of knowledge of the services covered by the post

6. Knowledge of relevant legislation including, health and safety; data protection and FOI.

7. Financial or accounting knowledge (In order manage and monitor budgets)
Skills and Abilities

8. Strong communication skills, both oral and written

9. Good interpersonal and customer relationship skills

10. Excellent organisational skills, ability to prioritise work and meet deadlines and an eye for detail and accuracy.

11. Ability to lead a small team and prioritise and manage its work-load.

12. Computer literate, with good experience of using accounting and other spreadsheet packages able to make full use of e-mail, the internet and word processing.

13. Demonstrate a flexible and adaptable approach to changing working requirements.

14. Innovative thinker.
Other Considerations

15. Needs to show a strong commitment to equality of opportunity and the ability to incorporate its principles into working practices.

16. The post will involve work outside of normal office hours and outside of London




For more opportunities, please visit www.synergygroup.co.uk.

Qualifications/Skills Required

N/A