Job Description

My client - specialists in providing Performance Management Software are looking to recruit a candidate with excellent administrative, organisational and financial skills to become an integral part of their team.

If successful for this role, you will be responsible for all aspects of Office Administration and Finance, including but not limited to general office efficiency, supplier management, PA duties, all aspects of finance, answering the telephone, booking accommodation and organisation of meetings.

Successful candidates MUST be fully proficient in all aspects of SAGE.


Details of the Role:

The role of Office Support is important as it is one of the main points of contact for clients, both existing and new, and first impressions of the company are often judged through this role.

It is important to have a polite, professional manner and positive attitude, to become knowledgeable about the company and the product and be confident when speaking with clients, or prospective clients.

We are looking for candidates who are commercially aware and business focused and who are motivated by achieving results and seeing projects through to conclusion and have strong organisational and writing skills.


Key responsibilities:

The role will include all elements of supporting a high quality professional business with much scope for personal involvement and providing lots of variety, interest and challenge. Areas of responsibility will include:

Receiving clients,
Marketing events support,
Data updating,
Customer administration,
Sales prospect administration (e.g. printing tenders)
Diary co-ordination,
Hotel bookings and travel organisation,
Confidential mail,
Office supplies purchasing,
Office procedures,
Mail and filing,
Finance data entry,
Invoicing,
Credit control,
Report preparation,
Health and safety,

Daily Accounts - Sage
Entering Supplier invoices in to Sage
Entering Supplier credit notes
Entering Supplier payments
Entering a Sales Invoice / Sales Credit

Reports:
Create an Aged Creditors Report
Aged Debtors reports
Deferred income
Accruals
Trial balance
Balance Sheet
Transactional P&L
Nominal Activity


Other activities
Raising suppliers Cheques
Expenses
Salary transfers
Bank reconciliation
VAT returns
International Transfers
Raising approved Purchase orders – reconcile to delivery



Excellent Use of all Microsoft Products including Excel, Word, PowerPoint and Outlook is essential.

Excellent phone voice and good communication skills are a prerequisite.
.

Qualifications/Skills Required

You must be fully proficient in small business finance including:
Sales ledger, Bought ledger, Accruals, VAT, Payroll, Excel for budget management, multi-company consolidation

Enthusiastic with a 'can-do' attitude
· Attention to detail
· Ability to work as part of a team
· Previous experience in working in a small company would be preferred
· Happy to do what is required to get the job done to a high quality level
· Common sense
· Demonstrated good communication skills and the ability to deal with people at all levels of seniority
· Keen to develop existing skill sets
· Ambitious to take on more responsibility and be rewarded

The candidate must hold a UK driving licence