Job Description

Main Responsibilities:
• Maintaining office, ensure the smooth running of the office.
• To create and maintain a tidy and well organised office environment.
• Dealing effectively with all incoming calls.
• Processing all incoming, outgoing post.
• Communicating with suppliers and assist with all orders and deliveries.
• To arrange meetings and fitting dates.
• To organise and maintain filing systems methodically.
• Assisting with recruitment process and coordinating tests and interviews.
• Processing invoices. Assisting with bookkeeping would be an advantage.
• Any other duties as appropriate to the post.

Experience:
• 1-2 years administration experience.
• Experience of working with incoming phone enquiries and providing information.
• Experience of working in an office environment.
• Working with minimal direct supervision with good attention to detail.

Scope of the Role
• The successful candidate will be expected to manage the two-way flow of information from incoming calls to colleagues, ensuring that queries and requests are dealt with politely, efficiently and effectively.
• The successful candidate will provide PA assistance to the Directors.
• The successful candidate will contribute to the general smooth running of the Office.

Qualifications/Skills Required

Skills/ Training:
• Excellent communication skills (both verbal and written) and the ability to communicate respectfully with a wide variety of individuals.
• Good knowledge of Microsoft Office, particularly Word, Excel and Outlook, Sage would be an advantage.
• Ability to work on own initiative.
• Strong organisational ability.