Job Description

Sales and Marketing Executive Assistant


The role will support the Global Sales Manager in the Sales and Marketing operations functions and will require a thoroughly organised and resourceful approach with the ability to multi task and work to deadlines. You will be tasked with providing a range of Executive Assistant duties from diary and travel management to preparing presentations and report writing with a total objective to ensure that deadlines are met and to assist the smooth operation of the sales and marketing function.

Also as a member of the sales and marketing operations team enhance the relationship between the company and its investors through providing high-quality support for investor relations as established by the company standards and deadlines.

To contribute to the marketing and client relations function through ideas, participation and feedback.

The Role and Responsibilities

EXECUTIVE ASSISTANT
Full diary management for Global Sales Manager (meetings, conferences, phone-calls)
Client meeting preparation and itineraries
Marketing trip reports and follow-up action
Progress tracking, priority and deadline management for outstanding issues
Screening incoming telephone calls
Travel management and conference coordination
Organisation of physical and electronic filing for all marketing documents
Production of presentations
Team meeting organisation
Client event preparation and participation
Expense preparation
Communication with other company teams and managers as required
Assist Global Sales Manager with administrative tasks

INVESTOR RELATIONS
Support to the Investor relations function as required
Compile periodic activity reporting for Investor relations

WEBSITE MANAGEMENT
To support website management as required

MARKETING PROCESSES
Co-ordination of company attendance at Conferences and industry Events
Participation in general marketing processes as required

Qualifications/Skills Required

Person Specification:

Attributes Essential Desirable
Knowledge

 Demonstrate appropriate work experience at this level in a professional environment

Skills

 Highly organised individual with tremendous attention-to-detail and time management
 Strong verbal and written communication skills
 Proven ability to multi -task and ensure job completion
 Flexibility to support GSM when required

Experience


Strong Executive Assistant/PA experience in a hedge fund, asset management or financial services environment.
Qualifications


 Knowledge of Microsoft Office packages
 A good degree (2:1 or better).